Policies and Plans
Dinnington St John’s Town Council works tirelessly to improve the area for its residents. In doing so, councillors commit to maintain high standards of conduct and, as accountable community leaders, they agree to carry out their duties with selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
As part of that commitment to open and transparent working, councillors are pleased to make the following documents available for viewing in the public domain…
Code of Conduct
Guidelines by which councillors are expected to conduct themselves in their dealings with each other, with council staff and the community.
At its meeting on 11th May 2026 the council adopted the Councillor Code of Conduct issued by Rotherham Metropolitan Borough Council. Read the full code of conduct document.
Declarations of pecuniary interest for each councillor can be found with their entries on the councillors page.
Complaints Policy and Procedure
Describes how a complaint against the council’s procedures and administration can be submitted and processed. Read the full complaints policy document.
Dignity at Work Policy
This Policy sets out the Council’s aim to be an environment where everyone is treated with dignity and respect, equality is promoted, and diversity is valued. Read the full Dignity at Work policy document.
Cemetery Policy, Rules and Regulations
This policy sets out the rules, regulations and visitor information for Park Avenue Cemetery, including the Natural (‘Green’) Orchard Burial Area. Read the full Cemetery Policy, rules and regulations document.
Volunteer Policy
Dinnington St John’s Town Council recognises the valuable contribution that volunteers can make to its work in the community.
This policy aims to ensure that volunteers are safe, appreciated, and effectively supported when working with the Council. It provides a framework for the management of volunteers and outlines what volunteers can expect from the Council.
Communications, Press and Media Policy
A policy of openness and leadership demands excellent communications and this document sets out how we intend to achieve that excellence. Read the full Communications, Press and Media Policy document.
Disciplinary Policy
This policy is designed to help Council employees achieve and maintain standards of conduct, attendance and performance. Read the full Disciplinary policy document.
Grievance Policy
This policy aims to encourage and maintain good relationships between the Council and it’s employees. Read the full Grievance policy document.
Lone Worker Policy
The Council recognises that some of our staff work alone. This policy applies to all staff, whether full time, part time or temporary workers. Read the full Lone Worker policy document.
Training and Development Policy
The Council is committed to providing employees and elected members with the necessary training and development opportunities to ensure the council can meet it’s aims and objectives. Read the full Training and Development policy document.
Bereavement, Compassionate and Dependants Leave Policy
This policy is to provide support, compassion and clear guidance to employees who experience bereavement, or an unforeseen emergency involving a dependant. Read the full Bereavement, Compassionate and Dependants Leave policy document.
Financial Regulations
Describes how the Town Clerk, as the Responsible Financial Officer, keeps the council’s finances in order and prepares accounts. Read the full financial regulations document on the ‘Financial’ page.
Standing Orders
The rules by which all council business is conducted, governing all council and committee meetings, minutes, accounting, even dealings with the media. Read the full standing orders document.
Recording of Council Meetings
The law was changed in August 2014 that made it legal to record and film council meetings. In order to facilitate this change and to allow recording in such a way that it does not disrupt the flow of meetings or those in attendance, and provides certain protections (e.g. filming of minors) a policy has been developed that is in line with standard policies across the country. Anyone wishing to film or record a council meeting is advised to read the full policy, which is available here, before recording or filming a meeting.
Freedom of Information Policy
The council’s policy covering freedom of information requests can be found via this link.
Publication Scheme
Details the information that can be obtained from the council and, if applicable, any associated fees that may apply. Read the Publication scheme here.
Equal Opportunities Policy
Expenses Policy
The council’s policy for the reimbursement of expenses for staff and members. Read the Expenses Policy here.
Privacy Notices
Details the council’s Privacy Notice policy. Read the Privacy Notices here.
Biodiversity Policy
Artificial Intelligence (AI) User Policy
This policy sets out how Artificial Intelligence (AI) tools may be used safely, lawfully and responsibly by Dinnington St John’s Town Council. Read the Council’s Artificial Intelligence (AI) User Policy here.
Community Grant Awarding Policy and Application Form
The council’s Community Grant Awarding Policy and Application form. Read the Community Grant Awarding Policy here.
Investment Policy
Dinnington St John’s Town Council recognises its responsibility to safeguard public money and to manage any surplus balances prudently, lawfully and in the best interests of the community. Read the Investment Policy here.
Website Accessibility Statement
We want as many people as possible to be able to use this website. This accessibility statement applies to the website of Dinnington St John’s Town Council. Read the Website Accessibility Statement here.
Event and Events Safety Policy
This policy is designed to support proportionate event management.. Read the Event and Events Safety Policy here.
Business Continuity Plan
The council has a duty under the Civil Contingencies Act 2004 to respond to civil emergencies and to have in place a Continuity Plan. Read the Business Continuity Plan here.
Community Emergency Plan
This plan is owned, maintained and issued by Dinnington St John’s Town Council. Read the Community Emergency Plan here.
Reserves Policy
The purpose of this policy is to set out how Dinnington St John’s Town Council will establish, hold, use, monitor and review its reserves. Read the Reserves Policy here.
Email Privacy Notice
Dinnington St John’s Town Council has an email privacy notice to comply with UK GDPR and the Data Protection Act 2018, which require public bodies to be transparent about how they handle personal information. Read the Email Privacy Notice here.
Information and Data Protection Policy
DSJTC recognises it must, at times, keep and process sensitive and personal information about both employees and the public; it has therefore adopted this policy not only to meet its legal obligations but to ensure high standards. Read the Information and Data Protection Policy here.
Document and Email Retention Policy
This document guides DSJTC to comply with legal and regulatory requirements, including the Freedom of Information Act 2000, the Environmental Information Regulations 2004 and GDPR. Read the Document and Email Retention Policy here.
Information Technology Policy
The purpose of an IT policy is to establish clear parameters for how councillors, staff, and other authorised users use council-provided technology or equipment in the course of their duties. Read the Information Technology Policy here.
Safeguarding Policy
The Council is committed to safeguarding and promoting the welfare of children, young people and adults at risk who use Council facilities, attend Council-run activities, or are otherwise affected by Council services. Read the Safeguarding Policy here.
Lost and Found Children and Vulnerable Adults Policy
This policy sets out the Council’s approach where a child or a vulnerable adult is reported missing, found, separated from their responsible adult, or appears to be at risk while attending or visiting Council premises, events, or activities. Read the Lost and Found Children and Vulnerable Adults Policy here.